DISTRIBUTION AUTOMATION

Distribution Workflow Automation (Canada)

Canadian distributors juggle rate quotes, confirmations, dispatch, PODs, and invoicing. We connect the dots with automation, using AI where it helps, so your team focuses on customers, not data entry.

Typical Pain Points

Quote Chaos
Quotes and lane rates scattered in inboxes/spreadsheets with slow manual lookups.
Dispatch Updates
Manual dispatch updates and missed SLAs lead to customer dissatisfaction.
POD & Invoicing Delays
POD capture and matching delays cause AP/AR lag and billing errors.

Our Approach

Connected Workflows

We build workflows in n8n that connect email, TMS/ERP/CRM, and storage systems so they work together automatically.

Smart Parsing & Classification

AI classifies inbound quotes, RFQs, and PODs, then routes them automatically to the right workflows.

Canadian Hosting & Auditing

Event-driven updates with complete audit logging, on workflows hosted on Canadian-owned servers and designed around PIPEDA and BC's PIPA.

Example Workflows

  • Quote-to-Dispatch: Parse RFQ → enrich with lanes/surcharges → auto-reply with quote → write to CRM/TMS → notify ops
  • POD Intake: Watch shared mailbox → OCR proof of delivery → match to order → push to ERP/AP → notify customer
  • Exception Alerts: Missed update or SLA → escalate in Teams/Slack → create ticket with full context

    • Outcomes

    Faster Turnarounds
    Quote turnarounds and approvals happen faster, without re-keying.
    Less time on manual entry
    Eliminate manual re-keying across systems and reduce administrative overhead.
    Cleaner Audit Trails
    Complete workflow logging on Canadian-owned servers, so every step can be traced.

    Where your data lives
    Workflows run on self-hosted servers in Canadian-owned data centres, and we can design automations to keep sensitive business data in Canada when required. Designed around PIPEDA and BC's PIPA. Learn more →

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    Ready to see this in your workflows?

    We automate the repetitive work between the systems you already use. Workflows run on Canadian-owned servers, designed around PIPEDA and BC's PIPA.

    Book a 20-minute call See a real example